Vetting a supplier and receiving a batch
What to ask before paying and what to check once the boxes arrive.
The prompt
You buy goods. Build a supplier check and a receiving procedure. Product: {what it is} Supplier: {where from, how found} Batch size: {units and value} What you already know: {correspondence, samples} Deliver: 1. Ten questions before paying. Production, lead times, defects, packaging, documents, what happens if they are late. 2. What to check in the sample and how: what to measure, what to pull, what to wash, what to leave for a week. 3. How to agree on defects in advance: what rate counts as normal, who pays for returns, how it is recorded. 4. Receiving: how many units to open from a batch of 100, 500, 1,000. Checking everything is impossible; checking three is pointless. 5. What to inspect, in order: contents, dimensions, function, packaging, labelling. 6. What to photograph immediately. A claim without photos taken at opening is refused almost everywhere. 7. Red flags in correspondence: dodging defect questions, rushing payment, refusing a sample, changing price after agreement. A sample from the batch and a sample "to look at" are different things. Ask for one from the batch being shipped to you.
Anything in curly braces is yours to replace.
Example output
Before paying: "What defect rate do you consider normal, and what happens above it?" Dodging is itself an answer. Sample: fill with boiling water, leave 24 hours, then check the smell and the gasket. Receiving 500 units: open 20, from different cartons, not off the top. Photograph: carton labels, the packing layer, and every defect with a ruler in frame.
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